When an app is integrated, it appears in Managed Apps. The Managed Apps displays comprehensive information about the apps, which includes the user accounts, shadow accounts associated with the apps, along with additional information about the apps, such as their licenses, monthly expenses, subscription details, and other information. The IT Admin can also track apps and make quick, informed decisions about the failed integrations and app updates. All Apps, Account, and Portfolios information can be downloaded in a file for analysis.
Steps to Access Managed Apps
Step 1: Select Managed Apps under Apps.
On this screen, you can view the following details:
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App Usage and Cost Insights
- Accounts: Number of user accounts associated with the app.
- Shadow Users: Number of shadow users accessing the app without IT approval.
- Total Expenses: Total cost incurred for app licenses.
2: You can access Integrated Apps and Tracked Apps by clicking on their respective tabs.
- In the Integrated Apps, you can view all apps, apps with failed integrations, and find apps whose license can be optimized.
- In the Tracked Apps, you can view all apps that can be tracked.
3. All tab displays a list of all integrated apps.
4. Integration Failed tab displays a list of apps whose integration is unsuccessful.
5. App (s) with License Optimization tab displays a list of all apps whose license can be optimized.
6. The list displays the integrated apps' details such as their name, number of user accounts linked to that app, shadow users, license, monthly expenses, subscription end date, department owner, app owner, timestamp when the app was last refreshed, and any additional information related to the app.
- You can click on the respective Accounts/Shadow Users to view the user details.
7. Refresh allows to refresh the apps, data and display the updated details.
8. The Export options allow you to download the integrated app portfolios, accounts, and a summary of all the integrated apps in a file.
9. Learn how to use AI to fetch License Data from SaaS Contracts and Invoices.