The Josys Browser Extension acts as a discovery source for identifying the use of SaaS applications. By seamlessly installing the extension on the end user's browser, the extension monitors, analyzes, and collects the SaaS apps data being used. This extension helps the organization identify Shadow IT and unauthorized app usage. By utilizing this extension, the organization can optimize the saas app usage and enforce compliance by providing direct insight into the SaaS app usage.
Key Features and Benefits
- Shadow IT Detection: By installing the extension, the IT Admin can identify the unauthorized apps being used by the employees in the organization, thus enabling IT Admins to mitigate potential IT risks.
- Real-Time SaaS Usage Insights: The actionable insights help the IT Admins to identify the SaaS apps being used and make informed decisions regarding the licenses and app management.
- Seamless Browser Integration: Josys supports Google Chrome and Microsoft Edge browser extensions for the installation of the browser extension.
The deployment of the Josys Browser Extension involves the following:
- Preparation for Josys Browser Extension installation
- Remote activation of the browser extension on the end user's browser
- Validating browser extension activation
1. Preparing for browser extension installation
The preparation involves communicating with your organization's security team to discuss the security and privacy policies, and acquiring the necessary approvals required to identify the following:
a. Browsers and operating systems for deploying the Josys browser extension.
b. Organization key to remotely activate the Josys browser extension on the end-user browsers. You can locate the organization key from Settings>>Browser Extension>> User Profile and copy the Organization key, as shown in the following image.
c. You can activate the Josys browser extension using any of the following:
- User Email ID: You can locate the user's email ID from User Profile>>Open User Profile>>Email.
- User Profile: The end user email ID is captured from the Google Chrome or Microsoft Edge login profile and managed storage for Endpoint management tools like Intune or Jamf.
- Device ID (identities): You can locate the Device ID from the User Profile>>Open User Profile>>Identifies.
Note: If the user's email ID is not found in managed storage, then the preference is given to the Google Chrome or Microsoft Edge login profile.
2. Remote activation of the browser extension
The activation process for the Josys browser extension involves activating it on end users' browsers and ensuring the successful completion of the activation. To do so, you can choose one of the following methods:
- Mandatory installation (recommended): The end-user cannot uninstall the browser extension.
- Standard installation: The end user can uninstall the browser extension.
Note: Josys recommends mandatory installation of the browser extension for all end users. However, if certain end users prefer not to have the extension installed, a subgroup can be created for them, and standard installation can be carried out accordingly.
Here are the examples of remote activation of the Josys browser extension using:
- Google Admin Console
- Microsoft Intune
- Kandji
3. Validating browser extension activation
After activating the browser extension, you can verify its successful activation using the following steps:
- Open your web browser and sign in using the end user's profile ID.
- Access <browsername>://extensions from your browser's address bar. For example, to validate the browser extension activation for Google Chrome, type chrome://extensions.
- Verify if the Josys extension is listed in the extension list.
Additionally, after activating the browser extension, Josys cross-references the end user's email retrieved from third-party tools such as Microsoft Intune or Google Admin Console with the user profile stored within Josys. If a match is found, the end user's activities are captured and displayed in the Discovered app for the logged-in user.